BROWARD COLLEGE Archives and Special Collections – Gift Guidelines
The BROWARD COLLEGE Archives and Special Collections at the University/College Library welcome the donation of resources and funds which will enhance the collections, facilities and services. The acceptance of gifts is contingent upon the appropriateness of the gift to the library's holdings, donor restrictions, and the physical condition of the donated materials.
The BROWARD COLLEGE Archives and Special Collections reserve the right to accept or reject gifts, in whole or in part. The Archives and Special Collections also reserve the right to dispose of unwanted portions of a gift which do not meet the collection development criteria.
Gifts offered with restricting conditions will be accepted only at the discretion of the Dean of the Library.
To protect the donor, the BROWARD COLLEGE Archives and Special Collections and the University/College Library as interested parties, the Library will not appraise gift materials. This policy is endorsed by the American Library Association and the Association of College and Research Libraries. If desired, appraisals by a qualified third party should be sought by the donor. The Library will assist in this matter by referring donors to qualified appraisers or sources for "in print" book prices. The acceptance of a gift which has been appraised by the donor or a third party does not in any way imply endorsement of the appraisal by the Library.
The Library accepts cash donations to be used for the purchase of library materials, equipment, or services, and will honor the donor wishes regarding the nature of materials or services to be purchased when such purchases are in accordance with the needs of the Library.
Gift Guidelines for Archives
The BROWARD COLLEGE Archives serve as the institutional memory of
Material produced by a joint venture between
Collected material may include, but is not limited to:
Papers (faculty and administrative); Official Institutional Documents; Budgets, Year End Reports, Newspapers, Newsletters; Publications, Student Publications, Posters, Promotional Materials, Ephemera, Artifacts and Objects, Photographs, Photographic Slides, Artwork, Electronic Media (CDs Videos and DVDs) Documents created by BROWARD COLLEGE Alumni and donated to the Archives; Yearbooks and Annuals; Annual Reports, Programs, Photographic Film and Negatives; Promotional Material, Blueprints; Building Plans and Renderings; Tangible Gifts given to the College that may or may not have monetary value but need to be housed safely, for example, articles of clothing, household decorative art, and scrapbooks.
Material that is not collected
The BROWARD COLLEGE Archives is not a general storage area for everyday
administrative, business and student-related documents produced by
BROWARD COLLEGE Archives does not administer the Records Management
Material produced by faculty and employees of
Gift Guidelines for Special Collections
Material considered for inclusion in Special Collections should be related to the specific collecting goals of the Special Collections department as determined by the Special Collections and Archives Librarian (and Dean of the Library). This material may not reflect the general collection development policy of the rest of the University/ College Library, or may serve as an enhancement to the general collection. Special Collections material may be related to, but not limited to, the specific academic programs offered by the institution. The material may also reflect historic, cultural, social, political, economic, institutional aspects of a region or area of study. Items may include, but are not limited to: published or unpublished books, monographs and manuscripts, personal papers and correspondence, family or business papers, official documents, (indentures, deeds, proclamations, etc.), publications. It is understood that collected material may require special handling or special preservation methods. The material serves to support the academic, teaching, research, and service missions of the College.
Once a gift is accepted into the collection, the donor relinquishes all rights to the material as specified by the donor agreement, signed upon donation by the Library and the donor.
If you wish to donate materials to the BROWARD COLLEGE Archives and
Special Collections Library, please contact Mr. Andrew Dutka at (954) 201-6577.
Andrew Dutka – Gift Guidelines - September 2004